HR Advisor

02 May 2017
30 May 2017
Scott Thorburn
Business Management
Contract Type
Full Time
The Role:
Main Duties and Responsibilities of the Role

• Be a Safety Leader, complying with UK legislative/regulatory and corporate requirements.
• Manage the Payroll process
• Manage the recruitment process
• Manage the sickness absence reporting and statistics
• Coordinate substance abuse testing process
• Support functional budgets via cost control ideas.
• Drive continuous improvement in all aspects of the HR department function & the business.

Role Expectations

Comply with UK Legislative, Regulatory and Company Safety requirements

• Actively supports the Cardinal Rules, PSI and Life Saving Rules initiative
• Adhere to site policies, procedures, rules, IMPACT and site Management of Change Systems
• Recognise COMAH regulations and Process Safety implications
• Responsible for ensuring the completion I response to Hazard Recognitions, and supports Incident Investigations
• Comply with communication of all safety-related issues
• Collate, coordinate and participate in Accident Investigations as required

HR Management and Support

• Manage the payroll process ensuring correct data is processed, change/update as required and follow up queries
• Manage the staff movement process including the management of the organisational chart
• Update personnel databases I records and resources as required e.g. SAP, Staffing Express
• Manage the recruitment process and provide guidance on the use of recruitment system
• Assist in the management of ConocoPhillips and Contractor site headcount
• Administer the People MOC process
• Manage the role profile process
• Carry out the HR Induction process for employee new starters with their full training plan
• Manage the time attendance system
• Manage, review and update of Department Policies and forms
• Complete salary surveys when required
• Collate HR departments KPls and statistics as required
• Input and analyse HR data and produce appropriate reports as directed
• Provide Teesside Leadership Team monthly reports
• Retirement administration
• Secretary for the Union meetings
• Ensure confidentiality and security of personal employee data is maintained in line with company and legislative requirements
• Provide guidance and support as required with HR systems and processes.
• Provide HR admin function for any disciplinary I grievance issues

Health Services Management and Support

• Responsible person for the Occupational Health Management system maintaining confidentiality
• Document and code medical records for archiving
• Manage the sickness absence reporting and statistics
• Coordinate the medical reviews for long term sick personnel and medical retirees
• Support HR Manager and medical management with providing metrics reports
• Coordinate substance abuse testing process
• Provide admin assistance for the annual medical process for designated employees

Ensure adherence to the departments financial and contract management strategy

• Responsible to monitor the contract value, ensuring that the work scope is effectively delivered and the scope is not expanded or changed unless the appropriate process is followed and approved
• Generates ideas for cost saving/efficiencies

Demonstrate leadership competencies

• Leading Self - Takes Accountability of actions leading by example, following through on commitments and holding others accountable; Drives Performance managing situations and problems, to deliver results whilst balancing short-term and long-term priorities; Makes Decisions generating effective solutions in a timely, safe and ethical manner.
• Leading Others - Communicates Effectively to gain understanding, to influence and to drive performance to achieve business results; Partners Collaboratively to build strong relationships and trust and to collaborate across the organisation.

Essential Skills / Qualifications:
• Business Management or HR Degree - Essential
• Chartered qualification or working towards chartership - Desirable
• Similar working experience in the oil & gas industry or other regulated industry - Desirable
• Hold a Full UK driving licence and to drive company vehicles where appropriate - Essential
• Good reporting, communication and workload management - Essential