Business Support Officer - UK Legal

About the job

MBDA is a leading defence organisation.  We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

Salary: £26,000 dependent on experience + bonus and benefits

What we can offer you:

• Company bonus of up to £2,500 (based on company performance and will vary year to year)
• Pension of maximum total (employer and employee) contribution of up to 14%
• Annual salary review
• Paid overtime
• Up to 15 days flexi leave
• 25 days annual leave (plus holiday purchase)
• Fantastic site facilities, including subsidised meals, free car parking and gym on site at Stevenage
• Excellent career progression and development opportunities

Dynamic (hybrid) working: We trust our people to agree, within their teams, where and when they can be most effective. Our Dynamic Working policy allows individuals flexibility around the hours they work and where they work. For this role we welcome applications from people looking to work part-time in a job sharing capacity.

The opportunity:

We have an exciting opportunity for a passionate individual to join a dynamic team within the UK Support Function to support the Head of UK Legal and their teams. You are required to be proactive in managing a busy workload and will work on your own initiative on some occasions. You will need to exhibit a high level of resilience, communication and organisation skills and attention to detail, which is key to success in this role.

• Will be based in our Stevenage office, however, flexibility to travel to other sites may be required
• To provide high level of administrative support to the Head of UK Legal and their team
• Create and maintain MS Excel spread sheets, PowerPoint presentations, MS word documents accurately and assist with reports that are sent directly to our clients internal and external

Providing core support to the Head of UK Legal and their team (in brief):

• Creation of Power of Attorney (PoA's) documents draft email to circulate to directors
• Point of contact with the Board of MBDA UK Limited for Board Minutes and PoA's
• Provide support for recruitment activities
• Maintaining Companies House filing deadlines and Company House filing generally
• Initial legal research on various matters, i.e. new legislation etc.
• Review and mark up Non-Disclosure Agreement's
• Assisting with filing of company accounts
• Coordination and liaison with notaries
• Provide accurate control and maintenance of electronic diaries
• Arrange domestic & international travel for identified managers
• Provide meeting co-ordination and participation
• Provide management and maintenance of email
• Co-ordinate arrangements for on-site or off-site meetings and events, attend and participate as required
• Administer expense reports and submit in a timely manner
• Maintain and analyse data, create reports and present findings
• Understand & utilise Company IT systems i.e. SAP, WORKDAY and other MBDA specialist tools and databases
• Participation in UK Support Function initiatives and personal development initiatives
• Develop and become the knowledge point of contact within the domain.  These tasks may be varied and ad-hoc in scope.

What we're looking for from you:

• Someone that is forward thinking, who looks to improve efficiencies in working practices and processes
• A keen interest in what we do and the desire to understand how MBDA works and how their role impacts the company/department
• A professional approach, with a positive attitude and the ability to multi-task and be proactive
• A team player that prides themselves with the success of the team and the department
• A professional demeanour in all situations and be able to withhold confidential information
• It is essential that you undertake the extensive duties with flexibility, initiative and enthusiasm and operates as an integral part of the team
• Willingness to learn and extend the role above and beyond the job description
• Someone that has good communication and engagement skills

Our Business:

We respect new perspectives and experiences, and we value our collaborative ways of working. We are committed to growing and supporting diversity in our workforce and ensuring everyone has an equal opportunity to reach their potential.   MBDA is proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process. We also welcome applicants who are looking for flexible working arrangements.

Follow us on LinkedIn (MBDA), Twitter (@MBDAcareers), Instagram (lifeatMBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.  

Please Note: MBDA UK Limited requires all employees to achieve the required medical and national security clearance for their role. Further restrictions and/or limitations relating to nationality and/or rights to work may also apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

Due to the nature of our business, this particular vacancy requires the applicant as a minimum to be a British Citizen or a Dual UK national with British citizenship and capable of achieving the clearance levels mentioned above.