Facilities Team Leader - Finance

About the job

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

Salary: Circa £45,000 depending on experience

What we can offer you:

• Company bonus of up to £2,500 (based on company performance and will vary year to year)
• Pension of maximum total (employer and employee) contribution of up to 14%
• Paid overtime
• 25 days annual leave (plus holiday purchase)
• Up to 15 additional days flexi leave
• Fantastic site facilities, including subsidised meals, free car parking and more
• Excellent career progression and development opportunities
• We may be able to offer a relocation package for this role

Dynamic (hybrid) working: We trust our people to agree, within their teams, where and when they can be most effective. Our Dynamic Working policy allows individuals flexibility around the hours they work and where they work. Typically for this role you will work 2 - 3 days per week on-site.

The opportunity!

The Facilities Management team at MBDA are looking for a dynamic self starter to join the Commercial, Property and Finance Team as a Team leader in the finance strand of the overall FM Team, you will be responsible as a first line manager for 2 further finance roles, along with being responsible for the Planning and Control of the FM UK revenue budgets / spends. This role is very integrated and critical in ensuring all revenue budgets, spends and administration is clear, controlled and reported accurately and in a timely manner. There is also a need to have understanding of Supplier Contracts. This role reports into the FM Commercial, Property and Finance Manager.

Our team is responsible for all Embedded Supplier Contracts, Property acquisitions and developments, as well as all FM related budgets and spends. There is a phenomenal opportunity to get involved and support the wider team to keep everyday exciting and high-reaching.

What we're looking for from you!

Supervise and own the FM Finance team in line with agreed objectives, support and develop the team in line with agreed strategy and development plans, handle people responsibilities.

• Experience in commercial, Opex financial and procurement activities in a similar organisation.
• Supervisory leadership skills, within own area and across the business
• Good written and verbal communication skills
• Strong organisational skills
• Understanding of contract management
• Service Level Agreement understanding
• A knowledge of service contracts.
• Good problem solving and analysis skills
• Good negotiating and influencing skills
• Able to represent MBDA in external relationship
• Excellent IT skills and proficiency in relevant software packages (Excel, Word)

Finance

• Carry out financial investigations (tracking, discrepancies) for Facilities Management and Security / Health & Safety and provide management reports and advice to support business activities, Revenue and Capital Budgets.
• Responsible for obtaining and collating the Revenue data for the submission and publication of FM annual and ISBP 5 year budgets to senior management.
• Accountable for the strategic planning on revenue spends.
• Collate and publish to management, the financial and budgetary data on FM performance, current and committed expenditure to support decision making along with investigating / implementing possible cost savings.
• Responsible for recording/monitoring budget spends and the identifying all anomalies and resolving discrepancies
• Lead and maintain liaisons with Bought Ledger and Management Accounting to ensure effective working coherence.
• Ensure that established controls are maintained and or improved for the processing and approval of invoices prior to submission to Bought Ledger.
• Ensure that effective recharging takes place using automated process where possible.
• Ensure effective compilation and submission of Capital Funding Applications and maintain accurate database records to ensure traceability in the absence of the Quantity Surveyor.
• Provide financial advice or support to facilitate decision-making and the swift resolution of any possible issues.

Contracts (A desirable understanding)

• Support FM Operations with the planning and mobilisation of contract tenders including, writing service specifications, critical metrics and service level agreements
• Build a process and data pack for monitoring, analysing and identifying improvement of contract and service level compliance of all FM supplier contracts
• Assist the FM UK Commercial, Property and Finance Manager in the selection process for FM suppliers and letting of contracts to improve service and or reduce costs.
• Support FM Operations in analysing contract tender returns. Produce evidential management reports for FM to support scoring results and selection decisions.
• Supervise and embed new service providers to ensure Financial and Commercial results are achieved.
• Build and sustain relationships with external FM suppliers and contacts to achieve objectives and take a leading role in agreeing service levels with external suppliers/contractors to ensure supplies and services are provided in line with business needs.
• Lead benchmarking activities and supplier audits and value for money audits in conjunction with Procurement.
• Main point of contact for Financial and Commercial with FM suppliers to ensure open dialogue is maintained.

Our Business!

We respect new perspectives and experiences, and we value our collaborative ways of working. We are committed to growing and supporting diversity in our workforce and ensuring everyone has an equal opportunity to reach their potential. MBDA is proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process. We also welcome applicants who are looking for flexible working arrangements.

Follow us on LinkedIn (MBDA), Twitter (@MBDAcareers), Instagram (lifeatMBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.

Please Note: MBDA UK Limited requires all employees to achieve the required medical and national security clearance for their role. Further restrictions and/or limitations relating to nationality and/or rights to work may also apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

Due to the nature of our business, this particular vacancy requires the applicant as a minimum to be a British Citizen or a Dual UK national with British citizenship and capable of achieving the clearance levels mentioned above.

#LI-LA1