HR Administrator

About the job

Bolton

MBDA is a leading defence organisation.  We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

Salary: Circa £28,000 - £32,000 per annum depending on experience 

What we can offer you:

• Company bonus of up to £2,500 (based on company performance and will vary year to year)
• Pension of maximum total (employer and employee) contribution of up to 14%
• Paid overtime
• Up to 15 additional days flexi leave
• Our enhanced parental leave offers up to 26 weeks for maternity, adoption and shared parental leave. Enhancements are available for paternity leave, neonatal leave and fertility testing and treatments.
• Fantastic site facilities, including subsidised meals, free car parking and on-site gym (Stevenage)
• Excellent career progression and development opportunities

Dynamic (hybrid) working: We trust our people to agree, within their teams, where and when they can be most effective. Our Dynamic Working policy allows individuals flexibility around the hours they work and where they work. Typically for this role you will work 3 days on-site, but this can be discussed at interview.  

The opportunity:

MBDA UK's HR Team are looking for a HR Administrator to join and support the Client Facing HR teams to provide effective and efficient administration, undertake specific HR projects and provide diary management to the relevant HR Managers' and HR teams. This will be a varied role with the ability to help influence improvements in the way we administrate within HR.

The main role activities will be:

• Be the contact for all of the business Directorates in the absence of the HR Advisors
• To act as the OneHR champion (MBDA's HR System) & main point of contact to answer queries and provide guidance on use of the tool to employees and managers
• To work with the Client Facing HR teams to help harmonise and improve certain processes in context with HR administration to create common ways of working
• Respond to standard enquiries providing advice or guidance as to where to find the required information, managing customer expectations for effective resolution
• To manage and support with diary, meetings and travel for the Operations HRD and HR Leads. Where appropriate organise larger meetings, events and travel for the wider Client Facing HR teams.
• Act as a note-taker in various informal and formal meetings, as required and with support from HR Leads/HR Advisors
• To undertake specific projects on behalf of and occasionally under some guidance from the HR Leads / HR Advisors
• Upload, maintain and electronically file documents to DRM (electronic filing system) and the WSS (our share filing system) on the behalf of the Client Facing HR teams
• Handle a range of HR problems or situations as appropriate and as required, including investigating records, files, databases, to resolve queries
• Helping the HR teams utilise HR related data so we can get a common views across the business directorates
• To support the HR teams with specific HR tasks as and when required
• Prioritisation of tasks in environment with varying workload
• Any other duties as requested

What we're looking for from you:

• A highly organised, experienced and proactive Administrator
• Somebody who is adaptable to changing workload demands
• An advanced level of expertise on Microsoft packages such as Excel and PowerPoint is essential
• Ideally some HR experience or qualification such as CIPD, although this is not essential
• Have a proactive approach, and flexibility to support team and colleagues where needed
• Experience of Workday HR System would be beneficial, but is not essential
• Somebody with an improvement mind-set, and demonstrable experience in streamlining of process or tasks to increase efficiency
• Strong communication skills and someone who is able to communicate with a variety of different stakeholders
• Ability to work under pressure in a busy environment and multi-task with a range of complex organisational and business activities

Our Business:

We respect new perspectives and experiences, and we value our collaborative ways of working. We are committed to growing and supporting diversity in our workforce and ensuring everyone has an equal opportunity to reach their potential.   MBDA is proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process. We also welcome applicants who are looking for flexible working arrangements.

Follow us on LinkedIn (MBDA), Twitter (@MBDA_UK), Instagram (lifeatMBDA_UK) and Glassdoor or visit our MBDA Careers website for more information. 

Please Note: MBDA UK Limited requires all employees to achieve the required medical and national security clearance for their role. Further restrictions and/or limitations relating to nationality and/or rights to work may also apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.