HR Administrator

About the job

MBDA is looking for an experienced HR Administrator to undertake a varied role within the resourcing team at their Stevenage site.

Job Title: HR Administrator

Rate: £16 per hour

Location: Stevenage

Dynamic (hybrid) working: 1-2 days per week on-site due to workload classification

Security Clearance: British Citizen or a Dual UK national with British citizenship

Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

The opportunity:

• To co-ordinate and organise interviews general hire. Liaising with managers and BSO's.
• Booking interview on Onehr
• Sending confirmations to both mangers and candidates set up waves
• Monitor Onehr for Conditional Offers
• Action Conditional offers updating contract requirements outside the system
• Monitor Onehr for Firm Offers
• Monitor Onehr for all ECP offers
• Monitor emails from Occupational health for candidate status – if required update advisors on any issues, update Onehr with status
• Monitor email from Security – updating log, update Onehr with security status, request start dates
• Chasing Candidates for missing data
• Updating SAP with pension status
• Updating payroll spreadsheet with bonus payments (when applicable)
• Processing Hedd checks
• Loading data into Onehr
• Ensuring any changes to process are forwarded to the On boarding Team for actioning
• Generating Clock numbers for CW staff – updating SAP
• Updating holiday status for all staff on start date
• To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire.
• Confirmation to leaver and managers
• Updating all areas of business of the up and coming leaving
• Update Onehr with leaver status- reason
• Advise Pensions of leavers, produce PLNF and forward on
• To liaise regularly with the Resourcing Administration team with a focus on identifying and agreeing ways of continually improving processes and practices with a particular emphasis on cost savings.
• Ensure all HR database Onehr/SAP information is regularly updated, with all changes and amendments.
• Support the HR Admin Team Leader as required.
• Co-ordination and set up of psychometric testing as required for both general hire and ECP.
• Organise and prioritise own workload ensuring all deadlines are met reviewing and monitoring priorities to ensure quality and standards are maintained.
• Investigate problems, queries and issues, presenting conclusions and discussing recommendations.
• Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.
• Any ad-hoc administration tasks required.      
• Responsibility to support and deliver the UK Early Careers Programmes (ECP)
• To co-ordinate and organise interviews.
• Liaise with procurement and finance internally to carry through supplier risk checks, PO's and invoicing to ensure suppliers are paid on time.
• Flexibility on working some weekends to support open days and exhibitions
• Dealing with references according to GDPR criteria
• Processing of queries via the resourcing inboxes

DRM scanning/general housekeeping

What we're looking for from you:

• Possess previous recruitment administration experience within a busy recruitment/resourcing function.
• Experience of working under pressure
• Ability to multi-task with a range of relatively complex support/administration activities
• Excellent communication skills both written and verbal
• Ability to work autonomously and manage own workload
• Strong planning and organisation skills with the ability to multi-task.  
• Monitor and prioritise workflow to achieve deadlines.
• Patience and courtesy to provide an initial contact point for all HR queries
• Excellent PC skills – MS Office, OneHr, SAP, Recruitment systems experience desirable
• Be a self starter and motivated to execute this role to an excellent standard
• Respect and maintain confidentiality
• To have a proactive approach and flexibility to support team and colleagues where needed

Diplomacy, resilience and tenacity will be required

Interested? Click Apply Now!

Our company:

MBDA is a leading defence organisation.  We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

Our Business:

We respect new perspectives and experiences, and we value our collaborative ways of working. We are committed to growing and supporting diversity in our workforce and ensuring everyone has an equal opportunity to reach their potential.   MBDA is proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process. We also welcome applicants who are looking for flexible working arrangements.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.